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Friday, July 9, 2010

Tips for Passing the PMP Exam

Tips for Passing the PMP Exam
by Bill Meacham, PMP

I passed my PMP exam on April 30, 2002, with a score of 83.5% (167 questions answered correctly out of 200 total questions). I agreed not to divulge the content of any of the questions, but I believe the following tips, including some information about the format of the exam, are permitted. Please note that each test is unique; they select a set of questions out of a universe of many more. This means my experience may not match yours. For instance, I had no questions about standard deviation and none about present value. That does not mean you will not have any. Your mileage may vary.

General
The exam covers lots of ground! If you are weak in a certain area but strong in the rest you will probably do OK, but if you are weak in many areas you might have trouble. Make sure you are very strong in your strong areas.

You definitely need some on-the-ground experience managing projects.

Format of Questions
You get a question and four possible answers; you must pick the correct answer. Some of the questions have diagrams, charts or other exhibits associated with them. Read the question and think about it before looking at the answers. Read the answers from the bottom up. This is a tip I got from Rita Mulcahy, and it seemed to help. It prevents you from latching onto the first answer, which may be plausible but incorrect.

Often you can eliminate one or two obviously wrong answers right off the bat, but the other two are both plausible. You need to get in the PMI mindset and know the PMBOK to answer them correctly.

Study Tips
You only need 69% to pass, but aim a lot higher!

Rita Mulcahy's book was very helpful. Kerzner was useless for me. An excellent source for information about earned value and many other topics is Harvey Levine's writings.

The exam prep course given by the Austin chapter of PMI was invaluable. There are lots of things you need to know that are not in the PMBOK, and the course covered them well.

Here is my strategy. (Remember, what worked for me might not work for you. Know your own learning style.)

I read the entire PMBOK and underlined and highlighted it before the prep class started.

Each week I re-read the chapter for that week, and did the exercises the night before. In cases where I knew I needed more information, I did extra research.

After the class was over I went through Rita Mulcahy's book. Thus, I had three passes through the materials.

I scheduled my exam for about a week and a half after the last class, so the knowledge was pretty fresh in my mind.

I scheduled the exam on a Tuesday so I could take Monday off for study. I studied the weekend and the Monday before, quitting early Monday evening when I could not stand it any more.

I worked with a study partner (my wife, Patricia Michael) during the weekend. She asked me questions from the sample exams, and we would talk about the answers. She manages projects too, so we had a common basis for understanding.

In addition to reading and working exercises in Mulcahy's book, I took a lot of sample tests. That seemed to help. It certainly pointed out where I needed additional study.

I had a big breakfast, extra vitamins and some caffeine ahead of time.

I picked a day and time when the moon was not void and my intellectual biorhythm was at its peak. Shave the odds in your favor!
In the Exam Room
You are given two pencils and six sheets of paper. If you ask, you can get a four-function calculator and a set of earplugs. You will need all these materials, except maybe the earplugs. You have to return them at the end, and the test administrator will check to see that all materials are returned. You may not take any paper home.

You have fifteen minutes to go through the tutorial, and you will not need all of that time. Use some of the time to write down all the formulas you can remember. (Memorize them ahead of time!) I was able to write down formulas before I even started the tutorial. I did not use all the formulas I wrote down, but I was glad for the ones I did use.

You can mark questions in order to return to them later. Do not mark questions which you are confident that you answered correctly. Do not mark questions on which you just took your best guess. Very seldom will a second guess be better than your first one. I marked all the questions that involved calculations (e.g., earned value and critical path) and a few others. I did not change my answer on the calculation questions, and did change my answer on a couple of the others. I have no idea whether my changed answers or my original answers were correct.

To me, it was a little chilly in there. I took a zip-up vest for warmth.

It was very quiet in the exam room, and I had no trouble concentrating, except when a woman sat down next to me wearing very heavy perfume. That was annoying.

Lots of people are in there taking lots of tests. Most tests do not seem to last four hours, as the PMP exam does, so there was some coming and going. I had no trouble ignoring it.

You can get up for a bio-break whenever you want, but the clock is still running. It is a rather grueling four hours, and I needed some breaks. I got through it OK, although I was hungry at the end and had a wave of tiredness at about three hours into it.

You do not get to take a watch in the exam room, but the computer shows you how much time remains.

I noticed at least one way in which one could probably cheat, but I am bound by the PMI code of ethics not to reveal it. You're better off not cheating anyway. Spend the effort studying instead of figuring out how to cheat.

Earned Value
You need to know the theory behind earned value analysis as well as the formulas. You may be given some information from which you will have to figure out what is not given and how to calculate it. If you do not know the meaning of EV, PV, AC, etc., you will not know how to calculate it.

Some of the earned value questions were straightforward: given values for EV, PV and AC, calculate the cost variance or schedule variance.

Some of the questions say "EV (BCWP)," some say "EV" only and some say "BCWP" only. You need to know both sets of terminology.

I needed to know the formulas for calculating EAC.

Network Diagrams and Critical Path
Questions relating to critical path are straightforward. You just need to calculate correctly.

Rita Mulcahy had a good tip: List all the possible paths (e.g. A-B-C-D-E, A-B-H-G-E, etc.) in some logical order so you do not overlook a path. Then calculate the duration of each path.

The same example can appear in more than one question. For instance, you may be given a network diagram from which you have to calculate something. The same network diagram may appear in another question, where you are asked something different about it. On your scratch paper, write down the question number that pertains to your calculations, so you can go back and look it if the same example appears in another question. If you are sure that the examples are identical, you can reuse your calculations from the first question.

Situational Questions
Many of the questions are situational: given a certain situation, what should you as Project Manager do next? To answer them you need to know what the PMBOK says about the sequence of events, you need to have some actual PM experience so you know what they are talking about, and you need to know the code of ethics.

The same situation can appear in more than one question.

Professional Responsibility
I only had a few questions that obviously dealt with professional responsibility. Some of the situational questions required knowledge of the code of ethics as well as good project management practices.

PMBOK Taxonomy
There are questions about the inputs, tools and techniques, and outputs of the various knowledge areas. The more you know, the better.


Good luck!

Tuesday, July 6, 2010

A step forward from Project Engineer to Project Management Professional

A step forward from Project Engineer to Project Management Professional


I am writing this hub to give guidance for the aspiring Project Engineers who would like to know about or intent to take up the Project Management Professional, PMP examination. I got this inspiration from many of my friends who are asking me guidance in PMP preparation, since I cleared my PMP in first attempt.



Why a professional qualification



Though we are qualified in different disciplines of Engineering or Science but we have acquired skills of project management by experience. Hence it is always good to get qualified in Project Management concepts, which will declare that we are qualified project engineers / managers. It is also an opportunity to know, assimilate and understand international principles and practice of project management. It gives us professional guidance to manage the project constraints of Scope, Cost, Time and Quality. It also gives us an opportunity to align our practical knowledge with international practice and thus to tie up our missing links in experience to attain a professional status.



Project Management Credential/ Certification/ Degree qualification are slowly changing from 'Good to have' status to ' Must to have' for a Project engineers/ Project Managers due to the expanding awareness and recognition of Project management profession worldwide. In PM profession, though there are a handful of credentials, many certifications and Degrees, I chose the credential option because it gives the freedom and flexible option of self preparation. Since I got introduced through my friends and due to its wide acceptance I have chosen PMP.



Yes, Now the question is are you a project engineer / project manager?



Do you want to get noted among the project management community?



If yes and you are willing to know and prepare for PMP exam in an economical way, which I have made it and you too can do it, please read on.



About PMP Exam



PMP credential examination is conducted by the Project Management Institute of USA. PMP examination is primarily based on an American National Standard titled PMBOK (Project Management Body Of Knowledge) Guide and the current edition in IV.



PMP exam is an objective type multi choice 4 hour examination with 200 questions. Among the 200 only 175 will be considered for the score, while remaining are seeding questions. Exam scoring will be indicated with proficieny level of Below Proficient, Moderately Proficient and Proficient in all the six domains. Six domains are the 5 Knowledge Areas of Initiation, Planning, Execution, Monitoring & Control and Close Out and the Code of Ethics & Professional Conduct. Overall Pass/ Fail is decided based on the number of questions answered and by psychometric analysis, the credential handbook says.



Questions will be of many types, which are based on ITTO (Input Tools & Techniques and Output) of PMBOK, situational PM questions, General Management concepts, Concept definitions, Numericals, Code of Ethics & Professional Conduct etc.



PMP examination is of two types, paper based examination and Computer based On-line examination. Computer based testing fee for PMI members is 405 US$, while for non-members it is 555US$. Computer based exams will be at designated Prometric centres, PMI website will direct you to that site while you schedule the exam.



For details you may refer to Project Management professional (PMP) Credential Handbook at www.pmi.org/PDF/pdc_pmphandbook.pdf



Eligibility for PMP



1.For Bachelors degree holders, minimum 3 years experience, with at least 4500 hours of project management experience.

2.For Diploma and Associate's Degree, minimum 5 years experience, with at least 7500 hours of project management experience.

3.35 Contact Hours of formal Project Management Education.

Path forward for PMP



The path forward indicated below is for a self study based minimum expenditure plan, which I have practiced based on guidance from various sources.



1.Become PMI member through PMI website by online payment for 129 US$, which includes a free copy of your prime study material PMBOK.

2.Complete the 35 hours contact class. Different PMI REP are offering 35 hours contact class with different price tags.

3.Submit PMP application, within 90 days of your application filling process start.

4.Schedule the examination with the Prometric centre.

5.Prepare a study plan

6.Study the PMBOK at least twice.

7.Use flash cards for the ITTO practice.

8.Use formula guides for ready reference

9.Practice questions from at least two sources.

10.Practice full-exam, which is based on time based simulation tests.

11.Have systematic and effective study of minimum 2 hours a day.One of the tricks and strong foundation in my preparation and hope may be for you also is the selection of a 35 hours contact class, which is effective and will aid in your reading of PMBOK.



I did my 35 hours contact class through web-based coaching by a North American PMI chapter. But how nice it will be if it is somebody teaching the PMBOK chapter by chapter and I was lucky enough to find one such course for my second revision. It was from PM-Prepcast, which is highly economical and the current version is video based.



It is widely told that when you are scoring consistently and above 75% in your practice sessions in all the six domains, you are ready for the examination. Lot of websites, forums, etc. are availabel which will give you LL (Lessons Learned), Q & S, guidance etc.



Then what is holding you, go ahead and starting preparing for the exam. You have to spend minimum to accomplish the first 3 steps of above, with an effective 35 hours contact class. No doubt, you too can succeed with confidence by disciplined self study using the economic plan.



References





I have given below the links of free resources and the valuable paid resource that I have utilised and suceeded.



1.400 Free sample questions at http://pmhub.net/pmsuccess/Menu.htm

2.TIP OF THE DAY with 75 free PMP Q & A from CROSSWIND

3.200 Free sample questions at http://www.certchamp.com/pmp-sample-questions.jsp

4.280 Free sample questions at http://pmpbank.googlepages.com/pmpbankmainpage

5.Free Simulated PMP Practice Mock Test http://www.techfaq360.com/subjecttest.jsp?catId=45637&index=0

6.Free 200 Questions Simulated PMP/CAPM Practice Test from PMStudy http://www.pmstudy.com/enroll.asp#PMP